Specimen Signature Form (SSF) Pag-IBIG
The Pag-IBIG Fund is a government organization that requests for Specimen Signature Form from businesses or employers in Philippines. The Specimen Signature Form (SSF) is a mandatory paper document that every employer must submit to assign authorized signatories to do transactions with Pag-IBIG.
How Specimen Signature Form Looks
In order to understand how to fill up specimen signature form (SSF), you should first understand its format. To make it easy to understand for you, here I provide a sample of specimen signature form as under:
Who Needs to Submit Specimen Signature Form?
All business organizations in the Philippines are required to fill up and submit the specimen signature form to the Pag-IBIG Fund as per government rules.
It is an official document that the Pag-IBIG use to verify authorized personnel’s signature before allowing any kind of transaction or approval of a loan.
When to Submit Specimen Signature Form
The businesses need to submit the specimen signature form to Pag-IBIG on some specific times, here are the details.
- For registering a new business with Pag-IBIG.
- For updating/changing authorized signatories of the company, i.e. to add, remove and replace authorized signatories.
- When changing/updating business type/category, the employer must submit a new specimen signature form to Pag-IBIG.
Who is Authorized Signatory?
The Authorized Signatory is a person who is authorized by the employer/company to manage financial transactions and documentation tasks with Pag-IBIG on behalf of the company. Based on the business type/category, the authorized signatory is different.
Here I provide the list of different business types and their respective authorized signatories as per rules.
| Business Type/Category | Authorized Signatory for SSF |
| Single Proprietorship: | Business Owner |
| Partnership Firm: | Managing Partner |
| Corporation/Company: | President or Chairman or Corporate Secretary |
| Cooperative Organization: | Chairman or Corporate Secretary |
| Trade Association Business: | President or Chairman of the Board |
| Household Employer: | Any immediate members of the family, 18 years old and above or occupants of the house who are directly and regularly provided service by the Kasambahay. |
So, depending upon your business type, you can check who is your company’s authorized signatory to be added on the specimen signature form (SSF) and submit it to the Pag-IBIG as per rules.
Transactions for Authorized Signatories
After Pag-IBIG approves the specimen signature form, the authorized signatories of the company can perform various types of transactions given as under:
- Employer/Business Record Transactions
- Employees Contribution and Remittance Transactions
- Transactions related to Different Loans
- Transactions of Documentation and Account Maintenance with Pag-IBIG
Where to Get Specimen Signature Form (SSF)
The Specimen Signature Form is available free at all Pag-IBIG branches. If there is a Pag-IBIG Office near you then visit there to get the SSF form for free. Kindly remember that you don’t need to pay anything to get the form, it is free even if you need multiple forms.
In case the Pag-IBIG Office is not nearby your place, you can still download the Specimen Signature Form PDF from Pag-IBIG web portal. Here I provide a direct link, just click on it to download the form as PDF and take its printout.
Click to Download Specimen Signature Form PDF (Free)
How to Fill Up Specimen Signature Form
The specimen signature form is a simple form that anyone can fill up for their business/company. It required basic information about the company and the authorized signatories, that’s all. Here I provide some tips/steps to fill up specimen signature form easily.
- Download and Print Specimen Signature Form.
- Tick the box for New or Add or Replacement of Authorized Signatory.
- Provide Employer/Business Name, Employer ID and Employer/Business Address.
- Provide Name and Designation of Authorized Signatories, you can assign up to 3 authorized signatories.
- Mention type of documents that authorized signatories can sign to do transactions with Pag-IBIG.
- Provide 3 different signatures of each authorized signatory.
- Provide the details of the Person Granting Authority.
- Make sure that you have filled up the specimen signature form correctly.
So, this is how you can fill up the specimen signature form for your business/company/firm and submit it at the nearest Pag-IBIG Office.
Click to Find Pag-IBIG Branch Near Me
You can click on above given link to find out all Pag-IBIG branches in your city/region. Then you can visit the Pag-IBIG Office to submit the specimen signature form for your business.
After submitting the SSF Form, the Pag-IBIG will process your request and inform you once it is approved. Thereafter the authorized signatories will be able to perform transactions with Pag-IBIG on behalf of your company/business.
Conclusion
The specimen signature form is required to register or update authorized signatories of a business in Pag-IBIG records. The Pag-IBIG allows only authorized signatories to conduct transactions related to business records, remittances to employees, loans and others.
Above I have shared everything about specimen signature form and its importance. I have also explained where to get the form and where to submit it. In case you still have a doubt, you can ask it in the comment section below.
FAQs
Where do I get specimen signature form?
You can get a specimen signature form from your nearest Pag-IBIG Office or you can download it from Pag-IBIG portal.
How much is specimen signature form price?
The specimen signature form prize is Zero, it is completely free for all.
Where do I get specimen signature form PDF?
You can get the specimen signature form PDF online at Pag-IBIG portal, under Downloadable Forms section.
Can I submit specimen signature form online?
No, you cannot submit specimen signature form online, you must submit it at the Pag-IBIG Office situated near your place.
